---
title: "Role capabilities reference"
slug: "role-capabilities"
updated: 2026-09-24T02:43:39Z
published: 2026-09-24T02:43:39Z
canonical: "docs.quantivly.com/role-capabilities"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.quantivly.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Role capabilities reference

The **Permissions** tab under **Settings › User permissions** is a grid: capabilities down the side, your roles across the top. Tick a cell to grant that role the capability, clear it to revoke. Changes apply when you select **Save changes**.

Editing the matrix requires the **Manage roles & permissions** capability.

![The Permissions matrix: capabilities listed down the left in three sections, one column per role, with a checkbox in each cell.](https://cdn.us.document360.io/d2a031b3-e484-4983-9d46-1633ed0c8eef/Images/Documentation/01-permissions-matrix.jpg)

## The capabilities

### Annotations

| Capability | What it allows |
| --- | --- |
| **Define reserved blocks and event groups** | Create, rename, copy and delete reserved blocks and event groups, and edit their colors, rules and labels. Pair it with **Schedule reserved blocks and events** — on its own, the Reserved blocks and Events sections stay view-only |
| **Change operating hours and exceptions** | Edit regular operating hours and the exceptions to them |
| **Schedule reserved blocks and events** | Add, edit and delete reserved blocks *and* events on the schedule — the two share one capability. Creating or changing the blocks and event groups themselves also takes **Define reserved blocks and event groups** |

### Other

| Capability | What it allows |
| --- | --- |
| **Manage organization setup** | Add and edit institutions, facilities and resources; link and decommission equipment |
| **Change buffer rules** | Edit the buffer time added around exam durations |
| **Change colors** | Edit how exams are color-coded on the Calendar |
| **Manage volume targets** | Edit the annual exam-volume goals on Settings › Fiscal planning |

### Administration

| Capability | What it allows |
| --- | --- |
| **Assign user roles** | Change which roles an existing member holds; opens the Users and Activity tabs |
| **Manage roles & permissions** | Create, edit, duplicate and delete roles, and edit this matrix; opens the Roles and Permissions tabs. A holder can tick any capability onto a role they belong to, so treat this as full control over access |

## The fiscal calendar has no capability

You will not find an entry for the fiscal calendar in this matrix. It is reserved to Quantivly and cannot be granted to any role. To change your fiscal year, contact your Quantivly team. Letting somebody edit the annual volume goals is a separate thing, and that one *is* grantable: give them **Manage volume targets**.

## Granting and revoking

Ticking a cell lets that role make changes on the screen it covers, and clearing it takes that away again. Everyone can still view settings screens, except User permissions.

## What the matrix does not tell you

Your Quantivly team holds a small number of accounts that sit outside this model and can act regardless of what the matrix says. Every deployment has at least one, so that support can still reach a site that has locked itself out.

A few settings also sit outside it in the other direction: they are reserved to Quantivly and cannot be granted to any role. The fiscal calendar is one, as above; those fields carry a **Managed by Quantivly** badge where they appear.

Neither can be changed from this screen.