Overview
Annotations record when each scanner is actually open or closed, and let you flag events and reserved blocks. You can view and edit them directly on the Calendar, and manage them in full on the Annotations page (Explore > Annotations).
Access and permissions
Viewing annotations requires no permission. Editing them is gated per annotation type: Change operating hours and exceptions covers regular hours and exceptions, and Schedule reserved blocks and events covers placing reserved blocks and events. Defining the reserved blocks and event groups those annotations draw on also takes Define reserved blocks and event groups — see Annotation labels. Without the relevant capability you can see annotations of that type but cannot change them.
Annotation types
Annotation type | What it’s for | Open / closed |
|---|---|---|
Operating hours | The scanner’s normal operating hours | Hours open per day |
Exceptions | Override regular hours for specific dates or periods (holidays, maintenance, extended hours) | Open or closed |
Reserved blocks | Reserve scanner time under a named, colored block | Overlay — doesn’t change open/closed hours |
Events | Annotate the calendar with labeled activity, organized into event groups. Events aren’t treated as openings or closures and don’t affect your metrics by default | Overlay — doesn’t change open/closed hours |
The Calendar editor and the Annotations page name two of these types differently. Regular hours in the Calendar editor are the same as Operating hours on the Annotations page. The editor’s Events tab places the same events you organize on the Annotations page’s Event groups tab.
Adding and editing on the Calendar
You can create and edit annotations directly on the Calendar — there’s no separate edit mode. For the ways to do it (click and drag, gap hover, or the Add annotation button), see Adding annotations to the Calendar.